LBMC Staffing Solutions, LLC

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Temp-Perm Accounts Payable and Administrative Specialist 11242-6

Location : Brentwood, TN
Job Type : Temp/Contract to Direct
Hours : Full Time
Travel : No
Relocation : No
Job Industry : Non-profit
Job Category : Accounting/Tax

Job Description :

Our non-profit client in Brentwood, TN has an immediate need for a temp-perm Accounts Payable and Administrative Specialist.  This position is responsible for all accounts payable functions and provides administrative support for the department as assigned by the Director of Finance. Once permanent, this position offers an attractive benefit package including PTO, health benefits and a 403B Retirement plan.  Candidates must be able to work a 8:00 to 4:30 or 8:30 to 5:00 work schedule. 


 


Responsibilities


 



  • Accounts payable responsibilities to include, but not limited to,


    • Review invoices for appropriate documentation and approval prior to payment

    • Print and obtain signatures on all accounts payable checks

    • Distribute or mail checks as required

    • Maintain accounts payable reports, spreadsheets, and corporate accounts payable files


  • Process and post all credit card statements

  • Research and solve payment discrepancies

  • Post all contributions, and restricted donations via offering, ACH online and Square payments preparing monies for weekly deposits

  • Process and distribute quarterly and yearly contribution statements

  • Process memorials and honorariums acknowledgement letters

  • Handle administrative responsibilities for Finance department, to include, but not limited to,


    • Responding to phone calls

    • Opening and distributing mail

    • Department correspondence and filing


  • Organize/maintain departmental supplies and storage

  • Coordinate shredding days

  • Provide backup for contributions questions from donors

  • Provide backup for office supply ordering & approvals

  • Provide backup support for church receptionist

  • Other duties and tasks as assigned by the Director of Finance and IT


Required Qualifications :

Competencies



  • High level of competency in Microsoft Office software (Word, Excel, and Outlook or MS365) with ability to learn computer programs quickly and use them proficiently

  • Understanding basic finance and budgeting processes

  • Effective written and verbal communication skills

  • Excellent organizational skills with strong attention to detail and accuracy and the ability to work independently, multi-task, prioritize, and manage time

  • Adaptable and flexible in a changing work environment while approaching tasks and duties with a positive attitude

  • Ability to handle sensitive information with the highest degree of integrity and confidentiality

  • Self-starter who takes initiative and anticipates needs of the department

  • Enjoys a team environment and is service-oriented


 


Education and Experience Requirements



  • Associates or Bachelor’s degree in accounting or related field preferred

  • Two (2) to Three (3) years’ experience in bookkeeping or accounting (non-profit experience is preferred)

  • Experience with large database programs (Arena) and financial software (Shelby systems) preferred


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