LBMC Staffing Solutions, LLC

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Senior Administrative Assistant 1015-3

Location : Nashville, TN
Job Type : Direct
Hours : Full Time
Required Years of Experience : 3+
Required Education : Associate's Degree+
Travel : No
Relocation : No
Job Industry : Consulting
Job Category : Administrative and Support Services

Job Description :




The Senior Executive Assistant’s purpose is to reduce and/or manage some of the executive functions to allow the CEO, CFO, CSO and VP of Business Development more time to spend on high level items.  They will be a confidante displaying loyalty and trustworthiness and acting as a reliable sounding board; the “right-hand man” displaying great attention to detail, diligent work and a servant’s heart; a gatekeeper to monitor communications and efficient use of their time.You will also act as the company event planner, negotiation of all event contracts and handles all company travel.





 





RESPONSIBILITIES: 



  • Manage correspondence and information flow to effectively communicate with partners, colleagues, friends in voice of executives

  • Effectively manage and prioritize executives’ time, calendar, travel and deliverables, working with colleagues across multiple time zones

  • Attend meetings and/or phones calls to summarize and follow-up so executives will feel as nothing has been missed

  • Keep Executives accountable to commitments and ensure as best possible that they are present and on time for any scheduled meetings/calls

  • Manage administrative elements of special projects that involve constantly changing priorities, ensuring the projects are consistently driven quickly forward to completion

  • Is the event planner for all quarterly meetings, company club and company events

  • Support executives as the key liaison for strategic relationship management and communications relative to meetings, conference calls, invitations, interviews, etc.

  • Meticulously schedule and manage all travel and logistics for executives and other members of the team

  • Possess an understanding of how the business functions and can put out fires, fill gaps and anticipates the executives needs

  • Ensures that all company time is accurately approved each Monday

  • Additional responsibilities, due to our growth, as they arise

  • Supports the finance team as needed with invoicing, AR and AP

  • Manages all Executive expenses

  • Effectively exhibit strong attention to detail and problem-solving skills

  • Project manages company priority software and makes sure all employees have priorities, entered, updated and moving forward





Required Qualifications :


  • People Oriented: provide an exceptional experience for our people

  • Detail Oriented: capable of carrying out a given task with all details necessary to do it well

  • Master of Time Management: concentrates efforts on most important priorities and uses time effectively and efficiently

  • Functional/Technical Skills: has the functional and technical knowledge and skills to do the job at high level of accomplishment

  • Written and verbal communication skills

  • Good Judgement

  • High School diploma; Associates Degree in business, administration or related

  • 3+ years of experience supporting multiple executives

  • UltiPro experience is preferred


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