The Real Estate Accounting Specialist will have responsibility and assist in all areas of accounting and financial reporting including, but not limited to:

·       Provide general ledger accounting support for monthly financial closings

·       Provide operational accounting support and serve as an accounting liaison to property, project and corporate management teams

 Job Essentials & Responsibilities

·       Perform cash functions such as recording of transfers, debit and credit memos, check and deposit clearing and monthly reconciliation to general ledgers

·       Assist with monthly financial closings to include reconciling subledgers to general ledgers

·       Perform Accounts Payable functions including invoice processing, vendor setup/maintenance, subledger maintenance, accurate coding of invoices and timely payment processing, ensuring adequate documentation and proper approvals are in place

·       Assist with developing and managing the administration of an electronic invoice routing system and establishing appropriate routing rules based on delegation of authority

·       Maintain accuracy of accounts payable master data and vendor records, vendor compliance, approval and authorization levels.  IRS Form W-9 should be kept for each active vendor and obtained from new vendors.  Current certificates of insurance should be kept for each service provider vendor and obtained from new vendors.

·       Reconcile vendor statements to received invoices and payments.  Analyze discrepancies and obtain additional information from vendors.

·       Assist with management and processing recurring invoices or transactions.  Work with teams across the company to maintain contracts electronically and other necessary documents to ensure compliance with terms and expiration.

·       Develop relationships with vendors, resolving issues and determining most efficient method of invoice receipt and payment

·       Assist with management of credit cards, approval of charges, coding, collection of receipts and data entry

·       Assist with preparing and submitting year end 1099s timely and accurately. Reconcile total dollars spent for each qualifying vendor.  Stay abreast of IRS vendor reporting regulations and changes.  Incorporate changes into current policies and procedures.

·       Perform Accounts Receivable functions including customer or tenant setup/maintenance, subledger maintenance, preparing and submitting all approved property billings, work order billings, expense re-billings with appropriate documentation, cash receipt postings and collection of aged receivables 

·       Assist with monthly property management work order billings, including maintenance time and expense entries

·       Provide support to management with reports, data collection and timely responses to lender, investor, financial review, and insurance audit inquiries

·       Assist in projects to improve accounting system utilization, accounting processes and procedures, and document control

·       Communicate and interface with internal teams, vendors and external parties on company policies and procedures.

·       Ability to work in office 5 days per week

Benefits

·       Company paid health, vision and life insurance

·       Dental insurance options

·       401K with up to 4% match

·       8 paid holidays

·       2 paid personal days

·       Vacation and sick leave available

·       Bonus eligible

·       Paid parking

·       Associate degree in Accounting, Finance or Business Administration from an accredited institution

·       Minimum 3 years real estate accounting experience

·       Real Estate and Property Management Software Platforms, i.e. Yardi, MRI, Appfolio

·       Commercial, retail, hospitality, or multi-family property accounting

·       Multi-entity environment

·       Working knowledge of accounting process and internal controls necessary to avoid misappropriation of cash and assets

·       Proficiency with Microsoft Excel and Word

·       Proficiency with complex financial systems and applications

Soft Skill Requirements

·       Strong customer service skills with internal and external partners, positive attitude and professionalism

·       Critical thinking, problem identification and resolution skills

·       Self-starter, exercising good judgement

·       Adaptable and flexible to operate in a complex, changing environment with some uncertainties

·       Ability to meet deadlines, manage multiple priorities with attention to detail and sense of urgency

·       Ability to work independently and as a team member

·       Effective communicator (oral, written and listening)

·       Sensitive to confidential information