LBMC Staffing Solutions, LLC

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Executive Assistant

Location : Nashville, TN
Job Type : Direct
Hours : Full Time
Required Years of Experience : 5-7
Required Education : Bachelors +
Travel : No
Relocation : No
Job Industry : Retail
Job Category : Administrative and Support Services

Job Description :
 Our outstanding client is seeking an Executive Assistant for their Senior VP at their corporate headquarters.  This position manages competing priorities, anticipates needs and serves as liaison with executives.  Provide administrative support as it relates to corporate activities and operating divisions.  Work closely with the Board of Directors, Executive Committee's and internal constituents.

  • Handles day to day administrative duties: Planning and scheduling meetings, conferences, teleconferences, setting travel arrangements, maintain databases, resolve conflict with schedules timely and handle phone coverage for the Executive area.

  • Effectively and proactively manage complex calendars according to company priorities.

  • Prepare and submit personal, department related and Executive’s expense reports.

  • Responds quickly to requests and communicates effectively in addition to being able to anticipate and proactively suggest solutions to conflicts.

  • Look for ways to streamline the workflow and recommend process improvements by staying abreast of developing needs and requirements to act as an information source for the Executives.

  • Performs ad hoc duties and special projects as assigned.

Required Qualifications :

  • Highly proficient in Word and Excel, advanced PowerPoint skills or strong aptitude for PowerPoint and access database knowledge is helpful. 

  • Quick learner who can become familiar with new situations and people within and outside the organization rapidly; will handle a wide variety of situations.

  • Outstanding organizational skills and able to complete time sensitive tasks in an efficient manner.

  • Proven experience supporting Senior leadership

  • Effective verbal and written communication skills.

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