LBMC Staffing Solutions, LLC

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Executive Assistant-11291-3

Location : Franklin, TN
Job Type : Direct
Hours : Full Time
Required Years of Experience : 2+
Required Education : High School Diploma+
Travel : No
Relocation : No
Job Industry : Healthcare - Health Services
Job Category : Accounting/Tax

Job Description :

The Executive Assistant provides direct confidential administrative coordination to several key leaders within the organization. The ideal candidate is a team player who can tactfully handle multiple tasks with a heavy workload and is excited by the challenge of a high level of responsibility and visibility in a collaborative work environment. The Executive Assistant must have exceptional administrative skills (coordination of travel, expense reporting, schedule coordination, meeting preparation, etc.), a positive demeanor, professional presence, high energy and excellent communication skills. Must have a talent for maneuvering and assisting inside a dynamic environment of senior management, and the ability to operate independently. This is a great opportunity for someone who thinks on their feet, is a proactive self-starter, and who stays ahead of the professionals he/she will support. This is not a position for someone who expects a predictable workday nor predictable assignments or schedules. This role is for someone who discreetly executes their projects with persuasion.


 


Essential Functions:



  • Expense reimbursement, travel coordination, phone support, and logistics

  • Appointment scheduling, tracking and reporting

  • Preparation, setup, and cleanup of meetings and executive- hosted internal events

  • Generate reporting and disseminate information for weekly company updates and other meetings

  • Create PowerPoint slides, document weekly team meetings and coordinates any required follow-up

  • Note taking/minutes and summarization of points for certain key meetings

  • Provide support for collaboration tools, network connectivity and Mac configurations

  • Attended certain offsite functions, as may be required

  • Collaboration with other support staff


Required Qualifications :


  • Communication skills and active listening 

  • Ability to handle multiple prioritized projects

  • Two (2) years related experience

  • High School diploma required (Bachelor’s degree preferred)


 


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