LBMC Staffing Solutions, LLC

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Executive Assistant-10939-3

Location : Nashville TN
Job Type : Direct
Hours : Full Time
Required Years of Experience : 5+
Required Education : Bachelors +
Travel : No
Relocation : No
Job Industry : Retail
Job Category : Administrative and Support Services

Job Description :
Our client, headquartered in Nashville (off I-24), is seeking an Executive Assistant to help enhance executive effectiveness by managing multiple competing priorities, anticipating needs and helping to resolve issues. You will partner with the executive and represent them  internally as well as externally. This is a highly visible role that will require hands-on engagement with various departments.
Other responsibilities include:

  • Effectively and proactively manage complex calendars according to changing executive and company priorities, adjusting schedules on the fly to accommodate business needs

  • Solve scheduling issues with high attention to detail and effective communication

  • Adapt quickly to changing executive, team and company priorities, while being able to anticipate and proactively suggest solutions to conflicts

  • Look for opportunities to streamline the executive’s workflow and work closely with the executive to identify priorities and ensure these tasks are completed on-time

  • Show high levels of professionalism, respond quickly to requests, and communicate effectively with senior management, Shared Services leaders, other internal constituents,  Board of Directors and various outside advisors (e.g., legal counsel, investment bankers, consultants, auditors)

  • Provide support on activities related to the company’s day-to-day operations and long-term growth strategy, including: mergers, acquisitions, divestitures, and business partnerships

  • Prepare for and support Board-related activities, such as Board committee meetings and Board presentations

  • Handle day-to-day administrative duties, e.g., planning and scheduling meetings/conference calls; preparing and editing internal and external correspondence and presentations

  • Collaborate with other executive assistants 

  • Coordinate and schedule domestic and international meetings,


Required Qualifications :

  • 5+ years experience as an Executive Assistant, preferably in a corporate environment 

  • Exhibit the highest level of confidentiality, discretion, integrity and trustworthiness with sensitive, non-public information

  • Ultra-dependable: Always able to positively represent the executive you support 

  • Structured in approach: Analytical, organized and conscientious while still able to be

  • flexible, patient and open-minded, in times of shifting priorities

  • Highly organized: Outstanding organizational skills and able to complete time-sensitive

  • tasks in an efficient manner

  • Self-starter: Seek to identify and resolve problems in a timely manner and with maturity

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